Data Management Advisor

Full-time

Hybrid

Deadline

June 5, 2024

About the organization

Credence

Credence Management Solutions

Organization type

Private Sector

In A Nutshell

Location

Hybrid Washington, District of Columbia, United States

Salary

$94,900-$147,94

Job Type

Full-time

Experience Level

Mid-level

Visa Sponsorship

Not Available

Deadline to apply

June 5, 2024

Support the USAID Bureau for Global Health with coordination of all aspects of the Agency Field Support System, implementation of day-to-day tasks, and robust quality assurance and quality control measures.

Responsibilities

Serve as Field Support USAID (FS-AID) system coordinator and primary point person for all aspects of the Agency Field Support System.

  • Provide detailed guidance to all FS-AID users including schedules and milestones for Mission and Washington actions and for validating and updating Mission user lists.
  • Train FS-AID Mission, Regional Bureau, and Pillar Bureau users, and advise them on how best to operate and use the system including how best to manage their field support actions and requirements.
  • Support Mission users by facilitating planning, validating, and tracking field support requirements as well as maintain cordial and collegial contacts with key Mission system users around the world for many of whom English is a second language.
  • Support Regional Bureau users by ensuring they can coordinate and validate all Mission funding allowances and distributions in the Agency’s accounting system.
  • Support Pillar Bureau users by ensuring they create, validate, and process Mission-funded GLAAS requisitions for Washington-managed agreements directly from FS-AID.
  • Coordinate investigation with the FS-AID system technical support contractors to resolve system technical and operational problems that arise.
  • Provide timely and accurate resolutions to all user identified problems with the system including quality assurance for all database requests and related actions.
  • Validate, enter, and update agreements in the system and retire expired agreements from the system.
  • Control and maintain auditable records of all access and roles granted to FS-AID system users.

Serve as GH Key Support Person for all Field Support transactions

  • Serve as GH’s FS-AID key support person on all transactions posted in the Field Support system.
  • Coordinate, accept/reject Mission Field Support requests (for GH managed agreements) as approved/disapproved by GH’s contract representatives, and validate requests with GH’s contract representatives.
  • Coordinate with Regional Bureaus to confirm Mission unobligated field support funding is authorized by Regional Bureau key personnel, and allowed and distributed correctly in the Agency’s accounting system.
  • Ensure Mission Assistance Agreement accounting lines are identified properly and authorized in the field support database. The Advisor will seek to confirm that there are sufficient funds to process field support requests.
  • Create procurement requisitions for authorized field support requests for GH and route procurement requisitions in the Agency’s procurement system to GH program managers.
  • In FS-AID, amend committed and sub-committed requests as well as update uncommitted and un-sub-committed requests as required.
  • Monitor all FS-AID commitments and sub-commitments and confirm all requests are obligated or sub-obligated by end of fiscal year.

Skillset

  • Master’s degree and 6 years, Bachelor’s and 10 year, Associate’s and 12 years, or high school and 14 years of relevant experience.
  • US Citizenship with the ability to obtain, at a minimum, a Secret clearance.
  • A working knowledge of USAID budget coding methods and management of funds from allocation to obligation.
  • A working knowledge of USAID procurement policies and processes.
  • Experience using FS-AID, GLAAS, and Phoenix.
  • An understanding of ADS 300 and ADS 302 as it pertains to field transfer of funds to USAID/Washington and the field support process.
  • Experience authoring instructive and educational documents such as Standard Operating Procedures (SOPs).
  • Demonstrated time management, teamwork, analytical and negotiation skills.
  • Demonstrated excellent written and oral communication skills.
  • Demonstrated cross-cultural awareness and working with diverse teams.
  • Strong interpersonal skills are required.
  • Demonstrated ability to work across teams from USAID Washington Bureaus and worldwide Missions.
  • Candidate must possess excellent judgment, maturity, creativity, and problem-solving skills.
  • Ability to work independently with minimal supervision.
  • Ability to travel internationally and/or domestically as needed

Spot any inaccurate information? Have a job to share? Let us know.