Chief of Staff, AI Resilience

Responsibilities

• Build and run AI Resilience’s operating cadence, including planning rhythms, weekly updates, meeting agendas, decision logs, follow-up systems, working docs, and cross-workstream coordination; create clear, polished presentations and briefing materials for leadership and the board.
• Maintain clear visibility across grants, projects, and special-project opportunities, tracking owners, next steps, blockers, dependencies, diligence status, finance/legal handoffs, and decision dates.
• Keep hiring and capacity-building processes moving by maintaining candidate, advisor, fellow, and collaborator trackers, surfacing blockers, clarifying handoffs, and helping owners stay on top of next steps and decisions.
• Create onboarding and context systems for new hires, contractors, advisors, and collaborators, including onboarding packets, context maps, access checklists, reading lists, handoff processes, and shared materials.
• Build and maintain AI-native systems of work: rapidly prototype (“vibe code”) lightweight tools for tracking, operations, synthesis, and coordination; deploy and manage a growing set of AI agents; and keep sources of truth organized, current, and easy to navigate across Google Drive, docs, trackers, templates, onboarding materials, and recurring artifacts.
• Partner with EBPs, operations, finance, legal, recruiting, comms, and program leads to clarify handoffs, unblock work, and make escalation paths clear.
• Own scoped operating projects that need a reliable operator, from standing up a new process to coordinating diligence logistics, mapping stakeholders, or turning a messy operating problem into a clear recommendation.

Skillset

• Have 8+ years or equivalent experience in a chief of staff, special projects, program operations, business operations, project management, startup operations, grantmaking operations, philanthropy, nonprofit, research operations, or similar role.
• Have built trackers, processes, templates, operating rhythms, onboarding materials, or source-of-truth systems for fast-moving teams.
• Are exceptionally organized, detail-oriented, and calm under ambiguity.
• Can turn wide-ranging discussions into clear briefs, board-ready presentations, trackers, emails, recommendations, and next steps.
• Use discretion and good judgment with sensitive candidate, board, grant, advisor, and internal strategy context.
• Are AI-native: you use advanced AI tools as a default part of your work, can rapidly prototype (“vibe code”) lightweight systems for tracking and operations, and know how to orchestrate AI agents reliably with appropriate human judgment.
• Are energized by both systems-building and hands-on follow-through.
• Have strong interpersonal instincts: warm, direct, service-oriented, and able to work with senior leaders, program leads, candidates, advisors, contractors, and grantees.
• Are deeply mission-aligned and excited to help ensure AGI benefits all of humanity.